Google’s email service, Gmail, has a limited capacity that you must also share with Google Drive and Google Photos. In total they offer you 15 GB for free to use your cloud services, email manager and photo storage.
If you reach the storage limit, you won’t be able to send or receive email and you won’t be able to sync or upload new files to Drive, so you’ll want to have free space in your Google Account.
What takes up space? On Google Drive: Most My Drive files, such as PDF files, images and videos, but also trash items. In Gmail: Messages and attachments, including items in your Spam and Trash folders. And in Google Photos: Photos and videos stored in original quality.
By contrast, Google Documents, Spreadsheets, Presentations and Forms, as well as Google Sites, do not take up storage space, nor do photos and videos stored in the ‘High Quality’ size in Google Photos.
Through this link you can find out how much space you have left in your account.
You can always pay -1.99 dollars a month for 100 GB, 2.99 dollars a month for 200 GB or 9.99 dollars a month for 2 TB – but if you don’t want to spend money, you can free up a lot of space using some simple methods that we explain now.
The first step is to find the emails that occupy more and delete them. Gmail offers you the possibility to locate them easily: in the top search bar, unfold the arrow on the right and choose the option ‘Larger than’, type in the box the size of files you want to delete (for example 1 MB and hit ‘Search’. Gmail will show you emails that are heavier than you’ve specified, and all you have to do is select and delete them. Remember to go through the Trash and empty it to free up all the space.
Another option Gmail gives you is to locate emails by date, so you can delete older, obsolete, or irrelevant emails. You’ve probably already forgotten about them, and you won’t lose anything if you delete them. The way to proceed is the same as in the case of the filter by size, but this time you choose filter by date.
And last but not least, don’t forget the basics: definitively remove emails from the Spam folder. On the left side, click Spam. If you don’t see the Spam folder, click ‘More’. At the top, click ‘Delete all spam messages now’. And remember to do the same with the ‘Trash’ folder.
Your 15GB of space is shared between Gmail, Drive, and Photos, so don’t forget to clean up those services as well for more storage.