Your company goes through hundreds of business processes on a daily basis. Some are obvious, such as sending an email, answering the phone or scanning documents for a report. However, the less obvious processes, such as generating employee pay checks, could be taking much more time and effort than you might realize. Inefficient processes result in a variety of negatives, such as unhappy customers, increased workplace stress, missed deadlines and escalating business costs. So, if you want to improve how your business operates then it’s time to review which of your processes is slowing you down, and make a few changes for the better. Check out these simple hacks to help get your business back on track.
Map business processes
When it comes to business processes, you will find that they fall into two clear categories. Formal processes or procedures which are documented and require a set of steps to be followed. These procedures could include how an invoice needs to be submitted, or how any relationships are established with new customers. Formal processes are of importance as there could be safety, legal or financial elements and ramifications involved. Informal processes are likely to have been created by you or your team. So, it’s less likely that these are documented or have a set of steps that colleagues must follow.
Mapping business processes is a good way to establish any weak links in your business chain. Plus, it will enable you to work together with your teams to establish which areas of your business need the most attention. Efficient processes enable you to streamline workflows, and focus your energy on the areas of your business that need the most attention.
There are a variety of business tools that can help you to speed up and facilitate key business processes. For example, an online check stub maker provides the instant generation of payroll stubs, saving your HR department precious time. Don’t be afraid to identify how using apps and programs can free your workforce from time consuming tedious tasks.
Track your progress
Once you’ve established which areas of your business need attention, you can start to analyze how you are going to make changes to enable your performance to improve. Start by setting clear goals that measure time and costs, and plot any developments against these monthly. Enable your colleagues to see just how much of an improvement that their efforts are making. Tracking progress is a great way to establish which areas of the business were letting you down before you began making changes for the better.
Continue to improve
Now you’ve begun to make changes, the only way is onwards and upwards. Don’t let your colleagues lose any initial enthusiasm that they may have had when you began improving your business processes. Be sure to discuss improvements whenever you have your weekly or monthly meetings, and make sure that change remains at the forefront of any key business plans. By just using a few simple hacks, your business will be operating the best it has ever done in little to no time at all.